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This Privacy Policy describes how Tohok Ki United Martial Arts Academy ("we," "us," or "our") collects, uses, stores, and protects personal information of members, visitors, and users ("you") in connection with our martial arts and fitness gym operations in the State of Arizona, United States of America.

We are committed to protecting your privacy and handling your information responsibly in compliance with applicable Arizona and United States laws.



 

1. Information We Collect
 

We may collect the following types of information:

a. Personal Information

• Full name

• Date of birth

• Phone number

• Email address

• Home or billing address

• Emergency contact information

• Government-issued ID (if required for verification)

b. Membership & Payment Information

• Membership type and attendance history

• Billing records

• Payment method details (processed through third-party payment processors; we do not store full credit/debit card numbers)

c. Health & Fitness Information (Voluntary)

• Fitness goals

• Injury disclosures

• Physical limitations relevant to training

Note: We do not collect or store medical records. Health-related information is provided voluntarily and used solely for safety and training purposes.

d. Digital & Technical Information

• Website usage data

• IP address

• Device and browser information

• Online form submissions

e. Photos & Video

• Photos or videos taken during classes, events, or competitions (used for training, security, or promotional purposes)
  
  
  
   

2. How We Use Your Information

We use collected information to:

• Provide gym services and manage memberships

• Process payments and billing

• Communicate about schedules, classes, and updates

• Ensure safety during training

• Respond to inquiries or support requests

• Improve our services and facilities

• Comply with legal obligations

• Conduct marketing or promotional activities (with opt-out options where applicable)
  
  
   

3. How We Share Information

We do not sell your personal information.

We may share information only with:

• Payment processors and billing providers

• Scheduling or gym management software providers

• Legal or regulatory authorities if required by law

• Emergency services when necessary for safety

All third-party service providers are required to maintain appropriate security and confidentiality standards.

4. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorized access, disclosure, alteration, or destruction.

Despite our efforts, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.


 

5. Data Retention

We retain personal information only as long as necessary to:

• Maintain your membership

• Fulfill legal, accounting, or reporting obligations

• Resolve disputes

When information is no longer required, it is securely deleted or anonymized.



 

6. Your Rights & Choices (Arizona & U.S.)

Depending on applicable law, you may have the right to:

• Access your personal information

• Request corrections to inaccurate data

• Request deletion of your personal information (subject to legal requirements)

• Opt out of marketing communications

To exercise your rights, contact us using the information in Section 10.



 

7. Children’s Privacy

Our services are not directed to children under the age of 13 without parental or legal guardian consent.

If we become aware that we have collected personal information from a child under 13 without proper consent, we will delete it promptly.


 

8. Photos, Video & Surveillance

For safety and security purposes, our facility may use video surveillance in common areas.

By entering our facility, you acknowledge that photos or videos may be taken during training sessions or events. You may opt out of promotional use by notifying us in writing.


 

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted in our facility and/or on our website with an updated effective date.

Continued use of our services after changes constitutes acceptance of the updated policy.
 

10. Contact Information

If you have questions or requests regarding this Privacy Policy, please contact:

Tohok Ki United Martial Arts Academy
Address: 1250 E Apache Blvd
Phone: 480 375 1108
Email: tohokumaa@gmail.com

This Privacy Policy is intended to comply with applicable Arizona and United States privacy laws and is provided for general informational purposes. It does not constitute legal advice.